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New Federal Regulations for Shredding Hard Drives

The GSA announced that only certified e-waste recyclers may handle end-of-life electronics from federal agencies including electronics which were bought with federal funds by government contractors. This means that hard drive shredding needs to be done by a certified recycler to be in compliance with the GSA, FAR, FMR and Executive Order 13514. Turtle Wings / Data Killers offers compliant on-site hard drive shredding services nationwide.

The policy incorporates the use of recyclers certified under R2 and e-Stewards because these third-party standards have already been adopted by the electronics recycling industry as environmentally sound.

November 29, 2012

In March 2012, the GSA announced that only certified e-waste recyclers may handle end-of-life electronics from federal agencies including electronics which were bought with federal funds by government contractors. The only certifications that the GSA recognizes for electronics recyclers are R2 and eStewards.

This means that hard drive shredding needs to be done by a certified recycler to be in compliance with the GSA, Federal Acquisition Regulations (FAR), Federal Management Regulation and Executive Order 13514. Hard drives have circuit boards which are a designated “focus material”. These focus materials are of particular concern because of the hazardous, toxic and rare-earth metals contained therein. “Focus materials” are the main reason for these new restrictions.

Electronics purchased with federal funds may not be disposed of through an un-certified recycler nor through landfill nor incineration. Only a certified recycler may handle this material. According to the GSA: “The policy incorporates the use of recyclers certified under R2 and e-Stewards because these third-party standards have already been adopted by the electronics recycling industry as environmentally sound. A recycler must be certified to at least one of the two standards. Certified recyclers are regularly audited by these certification entities to ensure that electronics are processed in a manner that protects public health and the environment.”

Federal contractors who use federal funds to purchase electronic equipment (laptops, computers, cell phones, copiers, etc.) will need to follow these regulations in order to be in compliance with Federal Management Regulation, at 41 C.F.R. Part 102; which prescribes policies concerning federal property management and related administrative activities. Under the amended Federal Acquisition Regulation, federal contractors will be referred to the agency's policies in the Federal Management Regulation. The FAR codifies uniform policies and procedures for federal agencies to follow when obtaining goods and services (48 C.F.R. Part 1).

Turtle Wings / Data Killers is an R2 certified e-waste recycler who provides on-site hard drive shredding nationwide. Our processes are in full compliance with all NIST, DoD, HIPAA, SoX, GLB and PCI standards for data destruction. We are routinely cleared for destruction of classified materials and have a fleet of NSA-approved degaussers and shredders across the country. We offer shred sizes as small as 10 mm and complete asset tracking and verification with assured compliance. Turtle Wings / Data Killers is a HUBZone certified business with WBNEC; ISO; and DLIS certifications.

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